Executive Assistant / Operations Manager (m/f/d) Full Time

Responsibilities

• Serve as the liaison among executives, employees, clients, and partners
• Manage the flow and records of information promptly and accurately
• Schedule meetings, manage the executive’s calendar, and take notes
• Coordinate tasks on the project management system and prioritize matters
• Send reminders for overdue tasks
• Continuously seek ways to improve workflows and processes
• Create Standard Operating Procedures (SOPs) for efficiency
• Format information for communication, including memos, emails, reports
• Assist with writing and editing emails, drafting memos, and preparing communications
• Make travel and accommodation arrangements
• Provide general administrative support and handle other tasks

Requirements

• Minimum of 3 years as an Executive Assistant or similar role
• Excellent English proficiency (speaking, reading, writing)
• Practical experience with Google Workspace (Docs, Sheets, Slides)
• Familiarity with project management tools like Slack, ClickUp, Asana
• Strong organizational skills with attention to detail
• High Emotional Intelligence, Critical Thinking, and Empathy
• Ability to manage time and workload effectively
• Competence in problem-solving, decision-making, and multitasking
• High work ethic and interpersonal skills
• Able to work within the EU timezone

Benefits

• Interesting, challenging, fast-growing projects
• Strong, open-minded, transparent team
• Environment that pushes growth and evolution
• Freedom to make decisions (and fail)
• Fully remote team, flexible times
• Non-corporate, ever-evolving environment
• Results and solutions-oriented environment