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Summary:
National Spine & Pain Centers is a healthcare organization specializing in pain management and improving the quality of life for patients experiencing pain. The Accounts Payable Specialist is responsible for increasing operational efficiency and company profitability through timely and accurate processing of vendor invoices, while maintaining vendor accounts and resolving discrepancies. The position is based in the Miami/Ft. Lauderdale, Florida area.
Responsibilities:
- Process the payment of vendor invoices for all entities and companies encompassed by NSPC.
- Code and enter invoices with correct descriptions and other identifying details into Great Plains Purchasing Module, NetSuite, Nexonia, or Kwiktag for posting to occur in the corresponding reporting period.
- Review, edit and make any noted changes to Great Plains payable batches.
- Maintain Rent and Utility Schedule ensuring they’re processed on scheduled dates.
- Maintain vendor accounts and relationships, including building and establishing a best point of contact for the timely resolution of discrepancies.
- Balance vendor statements against all accounts payable records and rectify any inconsistencies, monthly.
- Analyze and review all General Ledger accounts, as assigned, and create period-based actual and estimated accrual entries.
- Audit and process all employee expense reports and credit card payments via Concur.
- Request and review monthly statements for all outstanding invoices and follow up on any delinquent items.
- Retrieve and distribute all mail from the Accounts Payable PO Box, as required.
- Adhere to and uphold all applicable federal and state compliance regulations, the NSPC Code of Conduct, the NSPC Employee Handbook, compliance policies and procedures, and applicable healthcare fraud, waste and abuse laws.
- Understand, comply with, and enforce all NSPC policies, procedures, codes of conduct, and OSHA and HIPAA privacy rules.
- Complete annual compliance training.
- Adhere to the overall compliance program.
- Report issues.
- Perform all other duties as assigned.
Requirements:
- Must live in the Miami/Ft. Lauderdale, Florida area.
- At minimum, an associate’s degree in accounting, business, or an equivalent major.
- At least three years’ experience in accounting or an equivalent field with familiarity with accounts payable.
- Knowledge of Microsoft Office Suite, particularly Excel.
- Knowledge of Great Plains, Concur, Envi, NetSuite, Nexonia, and Kwiktag accounting software preferred.
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.
- Excellent written and verbal communication abilities.
- Ability to prioritize and manage multiple responsibilities, skilled in time and change management.
- Self-motivated with stellar problem-solving capabilities, requiring minimal supervision.
- Strong analytical skills and attention to detail.
- Commitment to excellent internal and external customer service.
