Executive Assistant, Tech Full Time

Description:

• Proactively manage executives’ calendars, including making (and shifting) appointments and prioritizing the most sensitive matters.
• Planning and coordinating travel arrangements, anticipating and taking care of the “little things” to set executives up for low-stress success when they are away from the office.
• Serve as a polished point of contact among executives, employees, clients, and other external partners, responding promptly and getting the details right.
• Maintain high level of confidentiality when working with sensitive information.
• Escalate relevant information to executives as needed.
• Prepare expense reports.
• Format information for internal and external communication – memos, emails, presentations, reports, etc.
• Maintain comprehensive and accurate corporate records, documents, and reports and take notes or present slides during meetings.
• Work collaboratively with stakeholders across the organization, including other EAs, to collaborate, communicate, and manage logistics.
• Limited event-planning responsibility including coordinating catering (travel may be needed).

Requirements:

• 5+ years of experience in relevant Executive Assistant positions OR Project Manager role with similar job requirements.
• Ability to present and communicate with executive stakeholders and cross-functional partners.
• Advanced experience in Gsuite including slides for presentations.
• Direct experience with calendar management for multiple executives.
• Ability to prioritize multiple urgent requests, making space for executives to focus on and conduct their day-to-day responsibilities.
• Past experience with email management, prioritizing executives communications and managing less urgent outreach directly.
• As needed event planning, relevant to executives teams (ex. Offsites, board meetings, etc). Past experience with travel arrangements.
• Minimal travel for as-needed offsites, team events, etc.

Benefits:

• Equity: We offer employees equity in Fetch, so that everyone can benefit from Fetch’s growth.
• 401k Match: Dollar-for-dollar match up to 4%.
• Benefits for humans and pets: We offer comprehensive medical, dental and vision plans for everyone including your pets.
• Continuing Education: Fetch provides ten thousand per year in education reimbursement.
• Employee Resource Groups: Take part in employee-led groups that are centered around fostering a diverse and inclusive workplace through events, dialogue and advocacy. The ERGs participate in our Inclusion Council with members of executive leadership.
• Paid Time Off: On top of our flexible PTO, Fetch observes 9 paid holidays, including Juneteenth and Indigenous People’s Day, as well as our year-end week-long break.
• Robust Leave Policies: 20 weeks of paid parental leave for primary caregivers, 14 weeks for secondary caregivers, and a flexible return to work schedule.
• Calvin Care Cash: Employees who are welcoming new family members will also receive a one-time $2,000 incentive to assist employees with covering the cost of childcare, clothing, diapers and much more!