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Business Management

Executive Assistant to the President & CEO (Nonprofit Organization) Full Time

Summary:

  • The Executive Assistant will support the CEO of a mission-driven nonprofit organization.
  • The role is focused on streamlining operations and creating efficiency in both professional and personal tasks.
  • Responsibilities include email and calendar management, task coordination, and implementing organizational systems.
  • The Executive Assistant will develop standard operating procedures (SOPs) and set up a personal operating system in Notion.
  • The role will also involve coordinating tasks with the CEO’s family and team members for seamless workflows.

Responsibilities:

  • Manage the CEO’s email inbox, focusing on prioritization and timely responses.
  • Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments.
  • Develop and maintain SOPs for daily operations to streamline workflows.
  • Utilize Notion to create a personal operating system for collaboration and task tracking.
  • Support personal tasks such as grocery ordering, meal planning coordination, and family logistics.
  • Handle donor management tasks, including tracking updates and organizing voice memos.
  • Provide general administrative support and assist with team communications.

Requirements:

  • Bachelor’s degree in Business Administration, Communications, or a related field.
  • 3+ years of experience as an Executive Assistant or in a similar role.
  • Proven experience in email management, calendar coordination, and task delegation.
  • Experience creating and managing SOPs and using tools like Notion for organization.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Technical Requirements:
    • Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload).
    • A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent).
    • Familiarity with remote collaboration tools like Notion, Slack, Zoom, or Microsoft Teams.
    • A noise-canceling headset for clear communication.

Benefits:

  • Opportunity to work with a nonprofit organization driving impactful change.
  • Remote-first approach with a collaborative and supportive team.
  • Comprehensive onboarding process to ensure your success.
  • PTO and performance bonuses.
  • Professional growth opportunities in a mission-driven environment.

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