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Business Management

OFFICE ASSISTANT Full Time

Summary:

Coalition Technologies is seeking an Office Assistant to support administrative and bookkeeping tasks in a fully remote environment. The role includes answering phones, managing client payments, organizing company events, and contributing to internal database maintenance. CT offers competitive benefits, including profit-sharing, paid time off, and health insurance.

Responsibilities:

  • Answering phones and emails.
  • Completing entry-level bookkeeping, including recording expenses, organizing receipts, and completing transaction records.
  • Resolving billing issues with clients and internal team members.
  • Providing account access, usage reports, data analysis, and other ad hoc requests for team members.
  • Supporting quality assurance checks of internal and client-facing reporting.
  • Organizing new client contracts, creating invoices, and processing client payments.
  • Contributing to internal database maintenance, upkeep, and data entry.
  • Researching, ordering, and distributing company-wide gifts (2-3 times per year).
  • Organizing company events, competitions, and special projects throughout the year.
  • Facilitating company holiday, time off, and schedule variation calendars.
  • If based in LA: Handling mail pickup at Downtown LA office twice per week, scanning and organizing mail digitally, recording and depositing client payments, and collecting/redistributing company office equipment as needed.

Requirements:

  • Willingness to learn, grow, and collaborate with the team.
  • Excellent verbal and written communication skills.
  • High level of discretion, ethics, and trustworthiness.
  • Intermediate spreadsheet skills (preferred).
  • Experience in bookkeeping/financial record keeping (preferred).
  • Experience with Google Sheets, Excel, QuickBooks Online, and G-Suite (preferred).
  • Availability to work 40 hours per week from 9:00 am to 6:00 pm PST.
  • Reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers.
  • If based in LA: Valid driver’s license and reliable transportation in Los Angeles.

Benefits:

  • Competitive profit-sharing bonus plan (up to 50% of company profits monthly).
  • Paid Time Off plan promoting work-life balance.
  • Subsidized gym memberships.
  • Medical, dental, vision, and life insurance packages for US-based team members.
  • International Health Insurance Reimbursement Program for international team members.
  • Device upgrade and learning reimbursement programs.
  • Career development plans with defined goals and rewards.
  • Job-specific incentives and bonuses.

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