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Business Management

Operations Assistant – Re:link (remote) Full Time

Summary:

Re:link is Linklaters’ flexible lawyer platform, offering access to high-quality consultants to meet flexible resourcing needs. This role involves supporting the operational team to improve financial, operational, HR, and technology processes to deliver exceptional client service. The position is remote with occasional travel to the London office.

Responsibilities:

  • Support the Operations Team with onboarding consultants, placements, and live assignments.

  • Coordinate and distribute weekly, fortnightly, monthly, and quarterly reports for stakeholders.

  • Check and dispatch client timesheets to clients.

  • Assist in preparing internal placement utilization reports and update the live assignment list.

  • Train on Bullhorn for data management and monitor database quality.

  • Assist with onboarding and offboarding processes, including IT setup and account creation.

  • Oversee weekly and monthly time submissions and update databases.

  • Coordinate with Finance for necessary adjustments in Intapp.

  • Provide backup support across the team during high-demand periods.

  • Identify process enhancements and implement efficiencies.

  • Assist in embedding AI into business practices.

  • Perform administrative tasks, including finance queries and documentation management.

  • Manage the Re:link inbox and escalate queries to appropriate teams.

  • Assist in arranging meetings for the team, clients, and consultants.

Requirements:

  • Experience in operational or administrative roles, preferably in legal, recruitment, or corporate HR settings.

  • Proficiency with Microsoft Office and related recruitment/HR/finance software.

  • Proactive, adaptable, and focused on continuous improvement.

Benefits:

  • Private Medical Insurance.

  • Free in-house fitness center and subsidized health club memberships.

  • Free onsite GP service and periodic health assessments.

  • Pension and flexible savings options.

  • Income protection and life assurance.

  • Mortgage advice and will-writing services.

  • Electric car and cycle to work schemes.

  • Emergency family care.

  • Additional holiday/birthday leave.

  • Maternity/paternity/shared parental leave.

  • Travel insurance and season ticket loan.

  • Option to join sports and social clubs and employee networks.

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