Proposal Writer Full Time

Description:

• Vector Solutions is the leader in providing industry-focused SaaS solutions that connect content and technology.
• Vector’s unique product set aims at training and learning management, continuing education (CE), compliance, workforce scheduling, safety management, and more.
• Our mission is to empower everyday heroes in the public, educational, and commercial sectors to make safer, smarter, and better decisions.
• Vector is seeking a Proposal Writer is responsible for responding to highly complex, large, and/or high-profile requests for proposal (RFPs) and requests for information (RFIs).
• This position ensures all responses are current, well written, and accurately reflect Vector Solutions key messages, products, and services to support sales objectives.
• You will lead all aspects of assigned Request for Proposals to submission and evaluates opportunities to drive continuous improvement within the organization.
• You will compose informative documents to help companies secure a client’s business.
• The most important responsibility of a Proposal Writer is to effectively convey information about products and services, in many cases to those who might be unfamiliar with these details.
• Proposal Writers must handle multiple revisions, edit and re-edit proposal sections as needed, and ensure that proposals maintain a consistent tone or voice.
• You will write original content, edit documents and work with other writers as well as sales engineers and sales reps, to design proposals.
• By knowing the software and its application to customer segments, this person will guide the process of authoring proposals.
• This person will be responsible for organizing documentation so it can be most easily reused.

Responsibilities:

• Lead large, complex projects and serve as a key resource for complex or critical issues pertaining to bid completion; act as liaison to internal and external stakeholders with regard to bid opportunity, product gaps, or process roadblocks.
• Develop concise, accurate, and well-written responses to proposal questions using the established criteria for quality proposal responses; partner with stakeholders (sales lead, account manager and/or client) to determine appropriate inclusion of strategic positioning and messaging.
• Facilitate meetings with sales and account management leadership to ensure content is effectively and accurately representing the varied and unique products and services of each of our product lines.
• Partner with Legal and stakeholders at all levels of the organization to garner approval on deviations from standards related to business requirements.
• Work with internal subject matter experts (SMEs) to develop new proposal content and develop appropriate language based on products and services.
• Author proposals in response to Request for Proposals and sales personnel communications.
• Translate highly technical information and business jargon into clear, consistent, grammatically correct content.
• Maintain library of proposals with common parts easily identifiable and integrated with new proposals; utilize Loopio for content management and response creation.
• Understand market segments, industry best practices and competitors.
• Provide feedback to the product design team on features that are not present in the software but desired by potential customers.
• Managing the proposal response process to make sure that all parties understand their roles and that deadlines are met and quality is maintained.
• Review daily list services to mine for new opportunities related to our SaaS solutions.
• Assist in the FOIA process to obtain and manage competitive information.

Requirements:

• Bachelor’s degree in English, Journalism, Marketing, Communications, or related area of study, or equivalent combination of education and/or relevant work experience; HS diploma or GED is required.
• 2+ years of work experience responding to proposals.
• Exceptional writing, editing, and communication skills.
• Ability to prioritize and multitask within a fast-paced, challenging, deadline driven environment.
• Excellent collaborative and interpersonal skills; ability to develop strong working relationships with, and influence internal and external clients at all levels.
• Advanced proficiency in MS Word, Excel and PowerPoint.
• Demonstrated ability to solve complex problems and develop innovative solutions.
• Ability to understand and translate complex and/or technical concepts into commonly understood language.
• Experience with Loopio or other proposal management software.
• Knowledge of the Shipley Associates proposal processes is a plus.
• APMP Certification a plus.
• Self-motivated and self-directed.

Benefits:

• Friendly, open, and casual work environment.
• Comprehensive, quality benefits package effective first of the month following your date of hire.
• Tuition Reimbursement Program.
• Matching 401(k) retirement plan.
• Healthy work-life balance with flexible work arrangements and generous time off.
• Generous referral incentive program.
• Company social events.
• Philanthropic opportunities.