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Summary:
- Axen is a company that began with expert technical knowledge as its differentiator and has grown into an organization of process discipline and expert collaboration with clients.
- The company offers turnkey development and fully managed project offices, proving that process discipline can be achieved while retaining the flexibility to meet clients’ needs.
- The position involves processing invoices, verifying billing information, and ensuring timely payments.
Responsibilities:
- Invoice Processing: Receive, review, and process invoices from vendors and suppliers accurately and efficiently.
- Verification: Verify billing and shipping information, quantities, and prices on invoices to ensure accuracy.
- Data Entry: Enter invoice data into the accounting system or database accurately and in a timely manner.
- Coding: Assign appropriate account codes and cost centers to invoices for tracking and reporting purposes.
- Vendor Communication: Communicate with vendors regarding invoice discrepancies, missing documentation, and payment inquiries.
- Reconciliation: Reconcile invoices with purchase orders, receiving reports, and other supporting documents to ensure accuracy and resolve discrepancies.
- Payment Processing: Prepare and process payments to vendors, including checks, electronic transfers, and wire payments, in accordance with payment terms and company policies.
- Record Keeping: Maintain organized and up-to-date records of invoices, payments, and related documentation.
- Reporting: Generate reports on accounts payable activities, aging balances, and payment status as needed.
Requirements:
- Attention to Detail: Strong attention to detail and accuracy in invoice processing and data entry.
- Numerical Skills: Excellent numerical aptitude and ability to perform basic calculations.
- Organizational Skills: Excellent organizational and time management skills to manage invoice processing efficiently.
- Tech Proficiency: Proficient in using accounting software and office productivity tools, such as spreadsheets and word processing software.
- Communication Skills: Effective written and verbal communication skills, particularly in vendor interactions.
- Problem-Solving: Strong problem-solving skills and the ability to resolve invoice discrepancies and payment issues effectively.
Benefits:
- Flexible schedule
- Paid time off
- Work from home
- 2 weeks paid time off per year
- Paid holidays
- Health, dental, vision, and life insurance
- Retirement plan with employer match
