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Ewa Bugaj Executive Assistant

About Me

Work Experience:

RESOURCE SUPPORT
HAYS, remotely (full-time)
07/2023 – Present
Administrative tasks including preparing and sending agreements, creating corrections for timesheets
Managing contractor’s issues and clouds in the Omnimat system on the manager’s behalf
End-to-end management and responsibility for contractors/cloud orders
Managing onboardings and offboarding of contractors (IT equipment, access management)
Cooperating with vendors (clarifying irregularities, accessing information for onboarding, etc.)
Preparing monthly accruals for 16 clouds with an average yearly amount of 70M PLN
Preparing dashboards and reports for SM/DM

EXECUTIVE ASSISTANT
NDA, remotely (part-time)
11/2022 – Present
Supporting two executives based in Amsterdam and Toronto on a daily basis in English, including managing calendars, scheduling appointments, and handling travel arrangements
Managing expenses: collecting receipts and uploading them to the system, adding comments, uploading expense reports
Coordinating business trips and providing administrative support for the Marketing Technology team

ADMINISTRATIVE ASSISTANT CEE
RTB HOUSE, remotely (full-time)
02/2020 – 07/2023
Prepare monthly updates from the market
Control data in the internal system
Manage business trips for contractors
Create and manage budgets
Coordinate onboarding and offboarding processes for contractors

OFFICE MANAGER, OFFICE OPERATIONS COORDINATOR
SAMBA TV, Warsaw
05/2018-11/2019

RECEPTIONIST
MEDTRONIC, Warsaw 10/2015 – 04/2018