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Vincent Kivuva Administrative Assistant

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  • Kenya
  • Kenya

About Me

Objective: A dedicated and organized administrative assistant with 2 years of experience seeking to contribute strong administrative and coordination skills to a dynamic team. Possessing excellent communication and time management abilities, I aim to enhance efficiency and productivity within the workplace.

Professional Experience:

Administrative Assistant, [Shangilia Baba na Mama limited][Nairobi Kenya] [November 2019]

  • Manage and coordinate administrative tasks including scheduling appointments, maintaining calendars, and organising meetings.
  • Handle incoming calls, emails, and correspondence, providing timely and accurate responses.
  • Prepare documents, reports, and presentations using Microsoft Office Suite.
  • Maintain electronic and paper filing systems, ensuring easy access to information.
  • Assist with event planning and coordination, including arranging travel and accommodations.
  • Collaborate with team members to streamline processes and improve efficiency.
  • Provided administrative support to [department/team], assisting with various tasks as needed.
  • Managed office supplies inventory and placed orders when necessary, ensuring seamless operations.
  • Assisted in the preparation and distribution of internal communications and documents.
  • Scheduled and coordinated meetings, including booking venues and arranging catering.
  • Handled sensitive information with discretion and maintained confidentiality.
  • Contributed to the development and implementation of office procedures and policies.

Skills:

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent communication and interpersonal skills
  • Strong organizational and time management abilities
  • Attention to detail and accuracy
  • Ability to work independently and as part of a team
  • Adaptability and willingness to learn new skills

 

Education

  • Diploma in information Security at INSTITUTE OF SOFTWARE TECHNOLOGIES

    September 2018 - August 2019