OFFICE ASSISTANT Full Time NEW

Summary:

Coalition Technologies is seeking an Office Assistant to support administrative and bookkeeping tasks in a fully remote environment. The role includes answering phones, managing client payments, organizing company events, and contributing to internal database maintenance. CT offers competitive benefits, including profit-sharing, paid time off, and health insurance.

Responsibilities:

• Answering phones and emails.
• Completing entry-level bookkeeping, including recording expenses, organizing receipts, and completing transaction records.
• Resolving billing issues with clients and internal team members.
• Providing account access, usage reports, data analysis, and other ad hoc requests for team members.
• Supporting quality assurance checks of internal and client-facing reporting.
• Organizing new client contracts, creating invoices, and processing client payments.
• Contributing to internal database maintenance, upkeep, and data entry.
• Researching, ordering, and distributing company-wide gifts (2-3 times per year).
• Organizing company events, competitions, and special projects throughout the year.
• Facilitating company holiday, time off, and schedule variation calendars.
• If based in LA: Handling mail pickup at Downtown LA office twice per week, scanning and organizing mail digitally, recording and depositing client payments, and collecting/redistributing company office equipment as needed.

Requirements:

• Willingness to learn, grow, and collaborate with the team.
• Excellent verbal and written communication skills.
• High level of discretion, ethics, and trustworthiness.
• Intermediate spreadsheet skills (preferred).
• Experience in bookkeeping/financial record keeping (preferred).
• Experience with Google Sheets, Excel, QuickBooks Online, and G-Suite (preferred).
• Availability to work 40 hours per week from 9:00 am to 6:00 pm PST.
• Reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers.
• If based in LA: Valid driver’s license and reliable transportation in Los Angeles.

Benefits:

• Competitive profit-sharing bonus plan (up to 50% of company profits monthly).
• Paid Time Off plan promoting work-life balance.
• Subsidized gym memberships.
• Medical, dental, vision, and life insurance packages for US-based team members.
• International Health Insurance Reimbursement Program for international team members.
• Device upgrade and learning reimbursement programs.
• Career development plans with defined goals and rewards.
• Job-specific incentives and bonuses.

Tagged as: Administrative Support, Bookkeeping, Coalition Technologies, United States