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Summary:
The Remote Camp Administrative Assistant provides administrative support in a remote setting, coordinating office space usage, billeting, travel, and other essential tasks. This position involves handling daily services for personnel, front desk support, managing travel arrangements, and assisting with payroll. NMS, an equal opportunity employer, offers a supportive work environment.
Responsibilities:
- Perform day-to-day services/tasks needed for billeting and travel in a remote setting.
- Provide front desk support to assist visitors and new camp residents with Camp Safety Orientation, room keys, baggage tags, etc.
- Monitor various camp alarms and contact appropriate response team in a timely manner.
- Prepare and submit routine billeting documentation, general correspondence, and various other reports in order to maintain billeting office workflow.
- Efficiently and accurately manage travel arrangements for approximately 30 personnel and others as needed.
- Demonstrate exceptional proficiency with complex scheduling and rotational shifts.
- Manage a large number of public contacts each day with little or no supervision.
- Communicate effectively and professionally with senior management, contractors, clients, residents and other employees.
- Accurately utilize complex software applications with high attention to detail to ensure correct information is documented.
- Understand, evaluate, and communicate software issues with managers or others.
- Perform necessary research for troubleshooting, tracking and resolving issues.
- Maintain various tracking spreadsheets through accurate and timely data entry.
- Process weekly payroll by coordinating with Supervisors and Managers to ensure correct information is recorded and submitted to meet established deadlines.
- Submit personnel change forms and maintain electronic employee files.
- Assist with payroll, accounts payable and other business-related tasks as assigned.
- This position has no supervisory responsibilities.
- Other duties that are pertinent to the unit’s success also may be assigned.
Requirements:
- High School Diploma or GED equivalent.
- At least three (3) years of directly related office experience.
- Basic knowledge of accounting functions to include ADP Payroll and Deltek Costpoint.
- Remote Site experience preferred.
- Excellent customer service skills.
- Ability to operate in a climate of confidentiality requiring professionalism and discretion.
- Ability to effectively operate general office equipment, PCs, and type at least 45 words per minute.
- Must have intermediate experience working with Microsoft Word and Excel.
- Reliable and dependable attendance in a remote setting.
- Must pass all pre-employment contract requirements, including background check and UA drug test.
- Must be able to live in dormitory-style settings and meet cleanliness requirements of the remote camp.
- Must meet and adhere to all safety guidelines and regulations set forth by the company and client.
- Contract requires employees to read, write, speak, and understand English.
- CANDIDATES RESIDING OUTSIDE ANCHORAGE AND FAIRBANKS AREA: Candidates residing in the Lower 48 for any contract will consider Anchorage or Fairbanks as the point of hire for pre-employment tasks.
Benefits:
- NMS Core Values: Safety guides our behavior. Honesty and integrity govern our activities. Commitments made will be fulfilled. All individuals are treated with dignity and respect. The environment will be protected and sustained.
- Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender (including pregnancy, gender-identity and sexual orientation), age, disability, genetic information, veteran protected status, or any other characteristic protected by applicable law.
- Accommodation Requests for Job Seekers with a Disability: Contact us for assistance or accommodations.
