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Summary:
Optimum7 is a marketing-focused digital agency specializing in eCommerce and digital marketing. With over 20 years of experience, the agency helps businesses thrive in the digital age by providing custom solutions. The Operations Specialist will support the Finance Director and assist with administrative and operational tasks, including finance, business development, and HR.
Responsibilities:
- Provide administrative support to the Operations and Executive Team to help achieve company goals.
- Assist with sales, marketing, and development operations to ensure efficiency.
- Implement and integrate new technologies, eCommerce tools, and business process improvements.
- Develop and maintain Standard Operating Procedures and oversee day-to-day operations.
- Track new sales, sales budgets, and document key points for meeting agendas.
- Manage internal projects using time-tracking and project management tools.
- Support accounting activities and financial reporting.
- Maintain an accounting calendar with important deadlines for taxes, payments, and payroll.
- Research tax, employment, financial, and regulatory matters and propose solutions.
- Assist the Executive Administrative team with daily HR processes.
- Make weekly phone calls to key authorities in the U.S. to gather information or resolve issues.
Requirements:
- Fluent English.
- At least 2 years of experience in administrative, operational, execute support or financial operations role.
- Bachelor’s degree in Finance, Business Administration, or a related field.
- Exceptional interpersonal and communication skills, with a collaborative approach to problem-solving.
- Demonstrated ability to thrive in a fast-paced, remote-first environment.
